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CosmicPDF is not affiliated with the IRS. Form W-9 is a public-domain document of the U.S. Internal Revenue Service.
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Type your name, address and Taxpayer ID, check your tax classification, and e-sign. Fields guide you line by line.
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edit_document Fill out W-9 nowWhat is a W-9 form?
Form W-9, Request for Taxpayer Identification Number and Certification, is an IRS document used to give your Taxpayer Identification Number (TIN) to a person or business that will pay you. It's most often requested from freelancers, independent contractors and vendors.
The payer uses the information on your W-9 to report what they paid you to the IRS — typically on a Form 1099 at the end of the year. The current version is the one marked Rev. March 2024, and it's the template loaded here.
What is a W-9 form used for?
Filling out a W-9 is essential for accurate tax documentation. Here's what it does:
- Provides your Taxpayer Identification Number to the entities that pay you.
- Certifies your U.S. person status for tax purposes.
- Confirms whether you're exempt from backup withholding — without it, a payer may withhold 24% of your payment.
What information is required on a W-9?
You'll need a handful of details. The form walks you through them in order:
- Name — your full legal name as it appears on your federal tax return.
- Business name (DBA) — only if it differs from your legal name.
- Federal tax classification — individual/sole proprietor, C corp, S corp, partnership, trust/estate, or LLC.
- Exemptions — exempt payee and FATCA codes, which apply only to certain entities.
- Address — where the payer should send your information return (the 1099).
- Taxpayer Identification Number — your SSN (individuals) or EIN (businesses).
- Certification & signature — your confirmation, under penalty of perjury, that the information is correct.
How to fill out Form W-9
The whole thing takes about two minutes in our editor:
- Open the form in the editor — the W-9 loads pre-formatted, ready to type into.
- Enter your name exactly as it appears on your tax return (line 1), and a business name on line 2 if you have one.
- Choose your tax classification on line 3a — most freelancers check "Individual/sole proprietor."
- Add your address on lines 5 and 6 so the payer can mail your 1099.
- Enter your TIN in Part I — your SSN for an individual, or your EIN for a business.
- Sign and date Part II with the e-signature tool, then download your finished PDF.
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Your name on line 1 must match the TIN you enter, or the payer may be required to apply backup withholding.
Who needs to fill out a W-9?
Form W-9 is primarily filled out by freelancers, independent contractors and vendors who provide a Taxpayer Identification Number to the businesses that pay them. Banks and financial institutions also request a W-9 to report interest, dividends and other income.
If someone is paying you for work and isn't your regular employer, they'll usually ask you to complete one before they can pay you.
When is a W-9 not required?
You generally don't need a W-9 if you're a regular employee — your employer collects a W-4 instead. Non-U.S. persons working outside the United States typically file a Form W-8 rather than a W-9. Minors or beneficiaries not authorized to manage an entity are usually exempt as well.
When is a W-9 form due?
There's no fixed IRS deadline. A W-9 is due whenever the person or business paying you requests it — and they need it before they can pay you or issue your 1099. The sooner you return it, the sooner you get paid, so most people send it when they start working with someone new.
Where can I get a blank W-9 form?
Right here. CosmicPDF loads the official IRS W-9 template (Rev. March 2024), ready to fill out — no hunting around on government websites or wrestling with downloads. You can also fill it out now and save your progress, then come back to finish later.
How to sign a W-9 form online
Once you've filled everything out, click the signature field in Part II. You can type, draw, or upload your signature — our e-signature tool makes it legally valid and secure under the U.S. ESIGN Act. Add the date, and your finished copy is ready to download.
Where do I send my completed W-9?
Send it directly to whoever asked for it — your client, the company hiring you, or your bank. Do not send Form W-9 to the IRS. The requester keeps it on file and uses it to prepare your information return. Just double-check that everything is accurate before you send it.
Prepare your W-9 for tax seasonThe current Rev. March 2024 template, signed and downloaded in minutes.
bolt Fill out W-9 nowFiled by freelancers all over the U.S.
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"A new client needed it same day."
My agency asked for a W-9 before they could onboard me. Filled it out, signed it and sent it back in maybe three minutes. Way easier than printing and scanning.
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"Finally the current version."
I kept finding old W-9s online. This one is the March 2024 revision, exactly what my bank wanted. The fields lined up perfectly and the PDF looked clean.
Ashley R.
"Did it from my phone."
Got the request while I was out for a delivery shift. Tapped through the fields, signed with my finger and emailed it from the parking lot. No app, no computer.
Derek C.
Frequently asked questions
Everything about filling out, signing and sending your W-9.
edit_document Fill out your W-9Yes. You can open the W-9, fill in every field, e-sign it and download a print-ready PDF at no cost — no account or signup required.
It's the current Rev. March 2024 version of Form W-9 — the same template the IRS publishes. You're always filling out the latest form, so you won't have a requester reject an outdated one.
Mostly freelancers, independent contractors and vendors who get paid by someone other than a regular employer. Banks and financial institutions also request one to report interest and dividends.
Yes. In Part II you can type, draw or upload your signature. Electronic signatures are legally valid under the U.S. ESIGN Act, so your downloaded W-9 is ready to send as-is.
Everything is encrypted with 256-bit SSL and auto-deleted one hour after you download. We're SOC 2 Type II certified and GDPR compliant. Your SSN, tax ID and signature are never shared.
No. Send it to whoever requested it — your client, the company hiring you, or your bank. They keep it on file and use it to prepare your 1099. The W-9 itself never goes to the IRS.
A W-9 stays valid until your information changes — for example, a new name, address or TIN. If your details are still accurate, you don't need to submit a new one every year, though a requester can ask for a fresh copy anytime.
Yes. The whole flow is mobile-optimized — fields zoom on tap, the signature pad fits your screen, and the finished PDF downloads straight to your phone. No app needed.
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